WebinarSuite Blog - How to Use WebinarSuite

How to use WebinarSuite

A comprehensive tutorial

Posted by John Ibister on January 27, 2018

This tutorial will cover how to use WebinarSuite.

After you have read the tutorial and watched the video that accompanies it, if you still have questions feel free to contact me at john@webinarsuite.com. I'll be more than happy to answer any questions.

Additionally, if you have any feature requests, please provide us with your suggestions here. The features that are most requested will be introduced every month.


Navigation

I. Creating Your Webinar
II. Webinar Funnel
III. Scheduling Your Live Event
IV. Presenting Your Webinar
V. Registrations and Statistics


I. Creating Your Webinar

Once you log in, you will be presented with the option to create your first webinar. Begin by clicking the "Create Webinar" button.

You will be forwarded to a form which you will need to fill out. This form includes the essential elements of your webinar.

Create Webinar Form This is the webinar creation form.

(1) Your webinar name will be displayed throughout your different webinar pages, so choose one appropriately.
(2) Next, you will need to select the time and date of your webinar. Make sure to fill out the time in a 24-hour clock format (hh:mm), and the date in the prescribed format (yyyy-mm-dd). Do not worry, the system will translate this webinar time and date into an easy to read format for your visitors. However, it is imperative that you follow this format otherwise the system will not be able to do so.
(3) Finally, you will need to fill out the host name and email. This will be displayed for your webinar attendees.

Once you have filled out the form, click the submit button to create your webinar.

II. Webinar Funnel

Webinar Funnel Illustration Webinar Funnel Illustration

The system will automatically generate three pages for your webinar: (1) the webinar registration page, (2) the confirmation page, and finally (3) the live webinar page. No action is required from you to create these pages.

Your webinar registration URL is the registration form to your webinar. This is where you should send your traffic/visitors to in 99% of cases. This way you'll be able to collect their name/email for any of your further marketing needs, and you can also estimate how many people will attend your webinar. Lastly, when they register through the webinar form, our system automatically sends them a confirmation email with your webinar information—further increasing webinar attendance.

If you'd like to use your own registration form then you can certainly do so. We also provide a link to your confirmation page. Simply send your visitors to the confirmation page (third link) after they register. This is a good option for those who want to use a separate autoresponder or have more advanced marketing needs.

Lastly, although I discourage this practice for most webinar uses, some may want to send their webinar attendees directly to the live webinar page. The URL is provided if you want to do that.

Congratulations! At this point you've created your webinar and are able to promote it.

Successfully Created a Webinar This is the page you'll see when you successfully create a webinar.

III. Scheduling Your Live Event

This next step can either be done right away or just before your webinar. The time at which you create it is optional, but we encourage you create it ahead of time to avoid technical trouble.

Next, you'll need to create a Live Event through Youtube. In order to do this, you'll need to create a Youtube account and verify it. Youtube has some great tutorials on how to create an account, how to create a Youtube channel, and how to verify an account, if you do not know how to do this.

Once you have an account set up, go to the following hyperlink: https://www.youtube.com/my_live_events.

On the right hand corner, click on the "New live event" button.

Creating a New Live Event This is where you'll need to click in order to be forwarded to the live event creation form.

You will be forwarded to a screen that similarly asks for some basic webinar information. Fill this out as you did before and click the "Go Live Now" button.

Creating a New Live Event Part 2 This is the form you need to fill out to create your live event.

Afterward, your live event will appear. Copy the link of your live event, which is provided as a link in the title of your event on Youtube. This is an example of a link:

https://www.youtube.com/watch?v=zFlBM60x4OI

Afterward, go back to your WebinarSuite dashboard. You will see a row for your webinar. Click on the "Manage" button.

The manage page will include statistics on how well your webinar is performing or expected to perform. More on this is included later. It will also give you the option to update two fields: (1) your live webinar ID tag, and (2) add a payment button. You will need to enter your live ID tag you copied earlier into this field and click "Update Webinar". The latter is optional.

Updating Your WebinarSuite Webinar With Your Live Event This is what you'll need to update to broadcast to live event on your Webinar page.

Your live webinar page (https://webinarsuite.com/live/?id=YOURID) should now display your Youtube link. Congratulations!

IV. Presenting Your Webinar

Now it's time for your webinar!

Once you're ready to present your webinar, go back to your live events dashboard on Youtube. Click "Start Hangout on Air". It will pop-up a control panel which you will use to host your webinar.

You can play around with this, and we encourage you to do so before hosting your webinar

Google Hangouts Control Panel This is where you'll control your live broadcast.

You are able to display include any cameras or microphones attached to your computer through the top panel, as well as end the webinar broadcast.

On the left hand side, you will see some options. The first is to view the chat. You're able to view and participate in the chat simultaneously while running your webinar.

The following option is the ability to screenshare. You can choose to share your entire screen or a particular application.

Next is the "cameraman" option, which includes settings regarding audience participation.

The following option is the control panel, which includes a list of all your guests, and also gives you the ability to unmute guests. This may be helpful if you want to have multiple presenters, or if you have guests to audibly ask questions at the end of your webinar.

The last option is adding apps. You probably don't need this for now, or ever, but you are welcome to explore.

With that being said, play around with it, get comfortable, explore, and start your webinar!

Once you're ready, click the "Start Broadcast" button on the bottom to stream your webinar.

For an in-depth tutorial on how to use Google Hangouts on Air, you can see Lisa's tutorial.

V. Registrations and Statistics

You can track how well your webinar is doing through the "Manage" button discussed earlier on the WebinarSuite dashboard. Moreover, you can also view and extract your registrants information for later use.

Webinar Registrations and Statistics This is where you'll find your webinar registrations and performance metrics.

In the manage page you will see how many people visited your registration page and how many signed up, as well as a corresponding conversion rate. This shows the registration page's performance.

Next, if you click "view registrations", you will see a table with up to 50 of your registrations. If you have more than 50 registrations, you will need to download a CSV file to view them. You can download a CSV file with your registrations by clicking the "download CSV" button.

You'll see all your webinar registrants for that webinar. If you want to extract your webinar registrants to an excel file, you can do so by clicking on the "Download CSV" button on the bottom of the page.


That sums up the tutorial about How to Use WebinarSuite. If you have any further questions, feel free to contact me at john@webinarsuite.com. If you have any feature requests or suggestions, send them here and I'll take note of them.